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The use of data room software can streamline due diligence processes and speeds up M&A deals. Make sure that confidential information, monitor information management and abide by the requirements of regulatory agencies with secure storage, device-agnostic data syncing, 24/7 support and seamless integration with your workflow.
Simple navigation and a simple interface allow you to easily locate files. The ability to customize settings and a color scheme allow you to create a look that matches your virtual data room with your brand. You can enable e-signatures, or add watermarks of your logo to documents after printing, downloading, or viewing and make use of a powerful Optical Character Recognition (OCR) system to locate text in images or PDFs.
Set access permissions based on users roles within the project – whether they can print, download, or view documents and how often they receive updates on uploads to documents. Two-step authentication of user identities is a combination of a password and one-use codes delivered via SMS or authenticator application to ensure that only authorized parties can access the documents.
You can adjust the frequency of emails to keep the track of tasks, Q&A topics and upcoming deadlines. You can also include a summary of the file contents in the notification message.
The most effective software for managing data rooms is compatible with a wide range of operating systems and browsers including mobile phones and tablets. It allows for uploading and conversion from many popular formats, like Word, Excel, PNG, JPG, PDF, TXT, RTF, HTML and ZIP. The software includes a flexible subscription plan, which includes unlimited storage and backups automatically for the entire database, as well as support for 10 users.