Document sharing software allows multiple users to work on the same document at the same time. This helps avoid errors in communication and speed up turnaround time for projects.
Online document sharing can be performed from any device with an internet connection. It also cuts down on the space needed to keep hard copies and removes restrictions on the size of files.
There are many ways to share files including using FTP and SFTP cloud storage solutions like Box, and P2P networks The best document sharing tools come with central management interfaces and security features that allow encryption and protection of data-in-transit and real-time synchronization.
Project managers should also look out for features, such as version and history control and collaboration detection, to make it easier to keep track of changes and ensure that everyone is working on the most recent draft. The ability to make comments on and assign tasks also allows teams to communicate about documents.
ClickUp is an integrated project management tool that includes document sharing capabilities. Its flexible permissions allow users to choose who can view, edit, or delete files. It also lets users see who is currently editing the document in real-time. File syncing ensures the most current versions of files mirrored across all devices, and collaboration detection lets users see who else is editing or viewing. The tool comes with a huge library of wikis, spreadsheets and notes to aid teams in staying on track.
https://www.sharingvirtual.net/pros-and-cons-of-document-sharing-online/