The pandemic is making it more difficult for non-profit organizations to gain community support and function. Many are now relying on remote meetings to make crucial decisions and ensure their continued existence. However it boardgreenroom.com/best-video-conferencing-software can be a challenge to conduct an effective remote board meeting without the physical presence of the entire board.
A clearly defined agenda will ensure that your remote board meeting on topic and focused. Include your board members in the process of establishing the agenda. This will help you decide on the issues should be discussed. Then, communicate the agenda in advance as possible to all attendees so that they can prepare. This will help ensure they have a full understanding of what’s going to be discussed and they can add any items to the agenda prior to time. Utilizing a secure online board portal to distribute the agenda and other materials will also aid in reducing security risk.
Video can be used to increase the participation in remote board meetings by adding a vital face-toface aspect to discussions. Video also lets participants observe the body speech of others, and to note non-verbal signals, such as frustration, impatience, or boredom.
It can be a challenge for busy boards to plan meetings in person, especially when they have a lot of commitments both professional and personal. With remote board meeting software, locating an appropriate time for everyone can be much more simple. SavvyCal’s meeting polls for free, for example, allow you to suggest multiple times for your meetings and let participants choose the most convenient times for them. This will save you time and effort by eliminating the need to send back-and-forth emails.