Online board meetings are a convenient solution to the non-profit board members’ hectic schedules. Attendees can avoid traffic and make deadlines https://justboardroom.com/board-meeting-preparation-checklist/ more manageable, as well as reduce travel expenses. Board meetings online can be as effective as face-to-face meetings with just a few guidelines.
It is important to utilize tools which make the meeting more interactive and fun. For example using video to interact with attendees can increase engagement since it allows attendees to gauge others’ body language and use non-verbal communication. Instant messengers can also be utilized to keep the conversation flowing. Finally, requiring all attendees to announce their presence will ensure that they are heard and seen in the meeting.
The agenda should be well planned so that everyone knows what is to be discussed and the method of discussion. According to the Nonprofit Learning Laboratories The agenda should include 20% fewer items in order to give more time for conversation and discussion.
A virtual format also offers new opportunities to participants who might otherwise be left out due to time or cost constraints. This allows the board to be able to incorporate new perspectives and ideas that result in more informed decisions. The meeting is also able to reach a wider audience by eliminating physical barriers. Board dashboards also assist prepare attendees for the meeting, and provide additional data for discussions.